Bringing order and efficiency to purchasing chaos
"Negotiatus has given us a seamless and easy procedure for both myself and my staff."
Elizabeth Nowlin, Facilities Manager, BLANKSPACES
Purchasing time saved
Line-level spend visibility
BLANKSPACES, founded in 2008, is Southern California’s first and oldest coworking space. Elizabeth Nowlin, Facilities Manager, is in charge of staff management, delegation, and managing supplies purchasing for office materials, decorations, facilities, and more.
The disjointed process also made it difficult to order, track, and review purchases. “We need to be able to review the purchases and know where things are going,” Elizabeth says while discussing such challenges, "It was not rare that someone would ask 'Who ordered this?'" With 5 locations to manage, Elizabeth states that “We were constantly running out of supplies,” and with so much to accomplish at the company, “We didn't want our staff to have to go out and buy things when they ran out – it was disruptive.” With expansion of an additional 3-5 locations in sight, the problem needed to quickly be addressed.
Purchases lost or never recorded
Many disjointed systems to manage
Miscommunications surrounding orders and deliveries
Accounting inconsistencies (e.g. wrong credit cards used)
Time consuming processes with other priorities to balance
Expanding to new locations, a process that was formerly daunting, was similarly simplified. Elizabeth says that when opening up BLANKSPACES' Irvine location, "We were able to place one massive order in one cart for all our stuff – kitchen supplies, reception supplies, desks and planters. It was easy because there was one credit card, one order, one everything. And then it took only five minutes to set up that location's account and ordering process."
Elizabeth and her team also benefitted from Negotiatus’ pre-established network: “Negotiatus already had partnerships established and we didn't need to set up and pay for things like annual supplier memberships.” The end-to-end purchasing system allows Elizabeth to just find a product and let the platform handle the rest: “Once we’ve added a product to Negotiatus we know everything has been taken care of.”
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