Introducing a seamless purchasing process to a popular co-working company

"Negotiatus is the easiest way to streamline the entire vendor purchasing and negotiating process into one system."



Benjamin Miller-Jones, Operations Manager, The Yard


Profile


Industry
Co-working

Company size
14 locations

Key metrics

Line-level spend visibility
100%

Vendors automated
10

Invoice consolidation
99.3%
The Yard is a popular co-working company with locations in NYC, Philadelphia, DC, and Boston that allows driven professionals to work together in an innovative community. Benjamin Miller-Jones, Operations Manager, manages ordering across the east coast.

The problem.

It took a long time to see and report across all of our of spend.

With 14 locations spread across four different cities, The Yard requires purchasing from ten vendors to adequately cover all the supplies needed. This creates a strenuous task of tracking, budgeting, and maintaining consistency between suppliers. Benjamin recounts, "It became very tedious to keep track of everything – it took a long time to see and report across all of our spend."

Key obstacles:
  • Inefficient, slow ordering one vendor at a time
  • Limited visibility into spend
  • Difficulty balancing budgets between locations and across vendors
  • Tracking down packages and purchases

Easy on-boarding, easier maintenance.

It is incredibly user-friendly.

The Yard began their experience with Negotiatus by connecting each vendor account to the platform, allowing for products from Amazon, Webstaurant, WB Mason, and their other seven vendors to be imported automatically into their Negotiatus catalog.

"It is incredibly user-friendly," Ben says, "Being able to link our previous third party vendor accounts and then having all of those products already available for us made for a very smooth transition. Community managers just had to be directed to order from the cart on Negotiatus instead of each vendor."

Benjamin and his team also found it easy to maintain the approved catalog, finding products needed from any vendor and then simply adding the URL to Negotiatus to import and automatically negotiate. "It is so easy to go to a third party like Amazon, do the research on a product that you need by looking at things like customer reviews, and then just copying the URL into Negotiatus so it can be ordered and tracked in one system. It takes seconds."

Spend managed.

It's so easy to keep track.

Negotiatus' centralization made spend immediately visible, Benjamin says, "It's so easy to keep track. A major benefit is the efficiency of not having to track down different purchases through different vendors."

The Yard implemented budgets for their locations and cost centers to gain complete control: "Assigning individual budgets to the cost centers through Negotiatus has been a huge improvement and has kept us on budget. Our reporting is much easier as well."

Ben summarizes: "Negotiatus is the easiest way to streamline the entire vendor purchasing and negotiating process into one system."

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